Privacy Policy

Who is responsible

NordSea Marine ApS (CVR 46897226), 7120 Vejle Ø, Denmark, is the data controller.

Questions about this policy or your data: info@nordseamarine.com or +45 60 55 43 30.

What we collect

When you use the contact form we receive the details you enter:

• Name
• Email address
• Company (optional)
• Your message

We also see which language version of the site you used. Please do not send confidential project documents or sensitive personal data through the form; we can arrange a secure exchange, under an NDA where required.

Our hosting provider processes your IP address and basic request data (such as browser type and the page requested) to deliver the site and protect it against abuse. The contact form uses your IP address briefly to limit repeated submissions; it is held in memory only and not stored.

Why we use it and the legal basis

We use your details only to reply to your enquiry and to follow up on any resulting discussion or assignment.

• Where your enquiry concerns a possible assignment, the processing is necessary to take steps at your request before entering into a contract (GDPR Article 6(1)(b)).
• For other enquiries, we rely on our legitimate interest in answering messages sent to us (GDPR Article 6(1)(f)).
• Processing of IP and request data for hosting and security is based on our legitimate interest in running a secure website (GDPR Article 6(1)(f)).

We do not use your details for marketing, do not sell them, and do not make automated decisions about you.

Who processes your data for us

We use two service providers. Both act on our behalf under their standard data processing terms:

• Microsoft (Microsoft 365): your enquiry is delivered to our company mailbox. According to Microsoft, Microsoft 365 data for European customers is stored in the EU and processed within its EU Data Boundary, subject to limited exceptions that Microsoft publishes.
• Cloudflare, Inc. (website hosting and security): processes request data, including IP addresses, and passes the form submission to Microsoft. Cloudflare may process data outside the EU, including in the United States. According to Cloudflare's data processing terms, such transfers are covered by the EU-U.S. Data Privacy Framework and/or the EU Standard Contractual Clauses.

How each provider handles data is set out in its own terms and privacy statement: privacy.microsoft.com and cloudflare.com/privacypolicy.

We do not share your data with anyone else, except with professional advisers bound by confidentiality (such as our accountant or lawyer) where necessary, or where required by law or needed to establish or defend legal claims.

How long we keep it

We keep enquiries only as long as we need them to handle your request and any follow-up, and normally delete them within 24 months of our last contact with you. If the enquiry leads to an assignment, correspondence that forms part of our accounting records is kept for five years from the end of the financial year, as required by the Danish Bookkeeping Act.

Cloudflare keeps its own technical request logs in line with its own retention practices. We do not use these logs to identify visitors.

Cookies and local storage

We do not use cookies or similar technologies for analytics, advertising or tracking. If you switch language, your choice (English or Danish) is saved in your browser's local storage so the site opens in that language next time; you can clear it in your browser at any time.

Our hosting provider, Cloudflare, may set strictly necessary security cookies, for example to tell people from automated traffic. These are needed to protect the site and do not require consent.

Your rights

Under the GDPR you have the right to:

• access the personal data we hold about you
• have inaccurate data corrected
• have your data erased
• restrict or object to our processing
• receive your data in a portable format

To use these rights, email info@nordseamarine.com. We respond within the time limits set by the GDPR, normally within one month.

You may also complain to the Danish Data Protection Agency (Datatilsynet), Carl Jacobsens Vej 35, 2500 Valby, dt@datatilsynet.dk, www.datatilsynet.dk.

Do you have to give us your data?

No. Providing your details is voluntary, but without a name, an email address and a message we cannot reply to you. You can also contact us directly by email or phone.

Changes to this policy

We update this policy when our handling of personal data changes. The date at the top shows the latest version.